Phone:0413-2225476,4201374

Phone:0413-2225476,4201374 Web: pondycentralexcise.gov.in			E-mail: pondiche@excise.nic.in exciseanywhere@yahoo.co.in
Office Of The Commissioner Of Central Excise Pondicherry Commissionerate Goubert Avenue, Beach Road, PONDICHERRY-605001
C.No.	II/39/12/2009	PRO.		Date: 21-07-2009

NOTICE

Quotations in sealed cover superscribing “Quotation for maintenance of Guest House” are invited from reputed firms/ contractors experienced in providing caretaking, catering, security and maintenance services to apartments/Govt guest houses/quarters for the maintenance and upkeep / catering / caretaking services for Govt. Guest Houses consisting of 1 suite and 3 Rooms at Commissionerate of Central Excise, Beach Road, Puducherry and 3 rooms at I Floor, Type V Quarters, D.P. Thottam, Puducherry-3. The said premises may be inspected by prior intimation to the PRO (contact No.9443467545) of the office on any working day. The terms and conditions are enclosed in Annexure.

Quotations should reach this office by 4 P.M on 05.08.2009.

(G. SRINIVASAN)

ASSISTANT COMMISSIONER (PREV)

Notice Board, Puducherry Commte

Copy to:

Assistant Commissioner/Deputy Commissioner, Pondicherry I,II,III, Cuddalore, Villupuram

- for displaying on the Notice Board.

Superintendent of Central Excise (Computers) - for publishing in the web site.

PRO

ANNEXURE

TERMS AND CONDITIONS FOR CARETAKING/CATERING AND

MAINTENANCE SERVICES FOR THE GUEST HOUSE/TRANSIT HOUSE

1. An experienced caretaker-cum-cook (preferably who can make both South Indian & North Indian dishes) should be provided all the 24 hours in the Guest
House by the Contractor. Apart from the caretaker-cum-cook, minimum two assistants/ office
boys and one house keeper should be provided round the clock basis all throughout the period of contract.

2. The Contractor shall see that the caretaker reports to an Officer of Central Excise
specifically appointed by this office and shall perform all the contractual obligations as per the
stipulations and in fact the caretaker reports to the officer of the department to monitor in the
workplace and it shall not mean that there is a brevity of contract between the caretaker and the
department.

3. The contractor shall be responsible for the proper cleaning, mopping and should keep
the guest house, its towels, kitchen and toilets neat and tidy. The cost of required cleaning
materials and washing powder etc has to be borne by the contractor.

4. This routine work shall be carried out daily by the staff provided by the contractor.

5. The duties of the caretaker - cum - cook shall include :-

a) Registration of guests.

b) Collection of room rent as well as service charges under printed bills and its
remittance to the Bank after approval from the Department on weekly basis.

(c) Maintenance of accounts in respect of guest house, maintaining liaison with CPWD authorities and to get civil/electrical maintenance works done by them,

d) Maintenance of trunk call register.

e) Equipments, such as Colour TV, Air Conditioner, Water purifier, refrigerator, etc available in the guest house shall be kept clean and looked after properly. If any item comes up for repair, the same shall be reported to the Department so that the Department would do the needful. All the minor repairs on the equipments amounting to Rs.500/- or below should be done by the Contractor on reimbursable basis.

f) Rooms should be given to persons allotted by the Department only and it should be
ensured that there is no unauthorized occupation of rooms and no misuse of facilities.

g) Good quality drinking water, tea, coffee, breakfast, lunch and dinner may be
provided at the request and at the cost of occupants. The maximum cost of these will be prescribed by Commissioner at regular intervals. The bills towards the same will be prepared by the Caretaker and amounts collected from guests directly. The

accounts of the said bills will be maintained by the Caretaker and will be inspected by

the Assistant Commissioner (Preventive) on fortnightly basis.

h) It shall be the duty of the Contractor that house keeping materials such as sample

soaps, room spray, toilet rolls, odonil, dishwashing detergents/liquids, naphthalene

balls, liquid handwash mosquito repellants (as per the request of the guest) etc. are

provided for use by the guests.

i) Contractor should be registered and fulfill all statutory obligations in respect of

labour like ESI and EPF and the Department is not liable in any way.

j) The staff employed by the contractor shall have no right to any employment in the

Department based on the service rendered or any other basis, and it is purely

contractual responsibility through the contractor.

k) The responsibility of providing substitutes if a person goes on leave shall be with

the contractor, and it should not hamper the effective functioning of guest house.

1) The contractor shall be responsible for any commissions and omissions of the

caretaker employed by them.

m)The contractor shall supervise the functioning of the caretakers within their

limitations and shall take all measures that will enable the guest house services an

effective and admirable one in general.

n) Energy saving and water conservation is essential and the contractor should ensure

that the air conditioners, lights, etc are switched off when the guests are not in the

rooms.

6. The contract will be valid for a period of one year and can be terminated by giving three months notice on either side. If the service is not satisfactory, the Department reserves the right to terminate the contract by giving one month's notice.