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Phone:0413-2225476,4201374 |
E-mail: pondiche@excise.nic.in |
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Office Of The Commissioner Of Central Excise |
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C.No. |
I/I/A2/2008-Comp. |
By Fax & E-Mail tosureshkumar@icegate.gov.in |
Date: 7/10-10-2008 |
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BY NAME TO: SHRI. SURESHKUMAR, ADC. |
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To The Additional Director General - Systems |
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Sub:
ACES - LAN REVIEW FOR ALL ISSUES &ALL SITES |
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Sir,
With reference to the above letter, the report called
for on the review of status and issues at all the sites of LAN installation is
submitted herewith in the enclosure.
The enclosure contains details site-wise/office-wise and a revised list of thin
clients for Hqrs.Office. Problem Issues covered in the enclosure are highlighted
below as follows:
|
Ref. to DG's let. dt.26-9-08 para No. |
Type of Issue in brief |
Change in the status of the respective sites. |
|
2 A i |
Switching of office Premises |
Hqrs.office : Office space re-alignment, vide report
annexed. |
|
2 A iii |
Identified No. of Users / Thin Clients |
Hqrs. Office : List revised |
|
2 A iv . |
Space for DGset |
All sites : Yes, except SAARAM building of Pondicherry II Division and Tiruvannamalai Range of Villupuram Division. |
|
..2 A iv .. |
Houseowner's acceptance for |
As above. |
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2 C |
Connectivity for stand alone Ranges |
All sites: Yes, except Viruddhachalam of Cuddalore Division and Kallakurichi of Villupuram Division, vide annexure. |
|
Annexure 2 |
Redeployment of existing PCs. |
Suggested not to redeploy them, unless all the existing workload (including office software & local storage of data) can be carried over to thin clients that have ACES package - vide report annexed. |
|
Annexure 4 1 iii |
Provision for consumbales for LAN |
Already made and forwarded to accounts wing. |
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Annexure 4 2 i |
WAN issues |
Except Hqrs.Office, shifting is not done in the other 3 WAN buildings. In Hqrs.Office, WAN already established and tested. |
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Annexure 4 2 iv |
Pest/rodent control |
To be done for all the sites. |
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Annexure 4 3 iv |
Storage of LAN equipments |
Except at Hqrs.Office, all other sites have storage space - vide report annexed. |
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Annexure 4 4 i Wan issues |
Shifting of WAN / Communication room |
Except Hqrs.Office, shifting is not done in the other 3 WAN buildings. In Hqrs.Office, WAN already established and tested. |
Encl: One Yours faithfully,
Sd/-
[K.M. NAGARAJAN]
JOINT COMMISSIONER
ENCLOSURE TO C.NO. I/I/A2/2008-Comp. dated 10-10-2008
Draft Review Report to be
submitted to DG Systems
On issues at all sites of the LAN project:
DG-System's Ref: F.No. IV(24)/9/2008/Systems/2841 Dated 26-9-20008
Note: All the reviewed, important points against the respective
locations/buildings are highlighted with
yellow background.
These highlighted points denote modified requirements vis-a-vis status anticipated or
the norms prescribed:
|
Location / Building / Office
>>>
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Divisions: |
Ranges : |
Ranges: |
Ranges: |
Ranges: |
Hqrs.Office, |
Cuddalore Division and |
Range: Viruddhachalam, Dist.-Cuddalore. |
Villupuram Division and |
Range Kallakurichi at No.70, GKM Building, Salem Main Road, Kallakurichi, Villupuram-Dist. |
Ranges { |
Range Tiruvannamalai, at No.61/21, Kumara Koil Street, Tiruvannamalai Dist. |
|
| Site 1 | Site 2 | Site 3 | Site 4 | Site 5 | Site 6 | Site 7 | Site 8 | Site 9 | Site 10 | Site 11 | Site 12 | ||
| Refererence
to DG System's letter para :
2.A. |
Revised Budgetary Estimate for the current year and the next year have already been prepared in compliance with the cited letter dt 14th Aug.08 of DG Systems and sent to the accounts wing by 22nd Sept. This includes budgetary provisions for the cost of purchase and maintenance of DG Sets, Fire Extinguishers and maintenance cost of the LAN equipments in respect of all the sites under this commissionerate. However, on receipt of the advice of cost estimates from the DG Systems towards these items as mentioned in the DG's letter, a further Revised Budgetary Estimate, if necessary, will be submitted. As desired, the inputs for such estimate is submitted herewith: | ||||||||||||
| 2.A.i Total number and details of buildings under the administrative control of each Commissioner: Change/Switching of Office premises |
Not shifting | Not shifting | Not shifting | Not shifting | Not shifting | No
change; but the office space is proposed to be re-aligned and
therefore DG Systems had been requested to supply and < < < < < < v v |
Not shifting | Not shifting | Not shifting | Not shifting | Not shifting |
Office premises to be shifted within 3 months. Proposal pending with CPWD. Supply of thinclients and |
|
|
LAN installation
may be postponed until further information. |
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| <
< < < < < < < < < < < < < <
< < < < < < < < < < < < <
< < < < < < < < < < < < < <
< < < >>>>.... implement LAN equipments at the last phase of the project, so that hqrs. office space can be re-aligned with new workstations and thereafter the WAN equipments and the Server Room is shifted to the new room in the same campus. However, in such a contingency, there is a possibility that the Hqrs. office can not see the documents posted on the ACES by the Divisional & Range officers, owing to LAN installation in Divisions ahead of Hqrs.Office. Thus, the Hqrs.office's change management team will be left behind in understanding the package and the hardware usage; it is therefore desired that one set of server + thin client + scanner + network printer may be supplied to Hqrs.Office for tentative installlation at the existing communication room for learning purpose, so that the officers in charge of change management team at Hqrs.Office may take part in earlier training schedule and can lead the Divsions and Ranges. |
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| 2.A.ii Total number of Offices, formation wise located within each building (annex-1 of DG's letter) |
3 offices | 2 offices | 4 offices | 4 offices | 5 offices | Hqrs.Office | 5 offices | 1 office | 2 offices | 1 office | 2 offices | 1 office | |
|
>>>>> |
This table is already formatted Location/ Building/ Office wise and is self containing; However, the Annexure-I of DG's letter contains some unrelated stations/offices not covered or co-located under this Commissionerate and therefore needs a correction : They are SNo.1. viz. -Custom House- Pondicherry, SNo.10, viz. Dharmapuri Range and Station falling under Salem Commissionerate, S.No.11 viz. Vellore Division/Ranges falling under Chennai-III Commissionerate. These entries may be deleted. Conversely, SNo. 14 viz. "Kancheepuram" station name needs to be changed as "Chingalpattu" but, details against this SNo.14 is correct and relates to this Commissionerate only. All these buildings accommodate only the offices of this commissionerate; (No office of other Commtt. or Directorate is co-located) | ||||||||||||
| 2.A.iii Details of identified user of LAN project, office-wise, within each Hqrs. building, including correct room numbers (annexure-2 of DG's letter) |
thin clients already supplied | thin clients already supplied | thin clients not yet supplied | thin clients already supplied | thin clients already supplied | Please see modified annexure-II returned as enclosure | thin clients not yet
supplied Required: 19 clients for Division& Ranges |
thin clients not yet supplied | thin clients not yet supplied | thin clients not yet supplied | thin clients not yet supplied | thin clients not yet supplied | |
| 2.A.iv Confirmation required for: Correctness of certificate of availablity of space for DG sets as indicated during site survey and ... |
Space available | Space available | NO space for DGset Alternative arrangement like High end UPS with long back up may be provided | Space available | Space available | Space for exclusive DG set is available. (However, it was considered by the vendor in his site survey that the existing 75 kv DG set will be more than enough) | Space available | No space for DGset; UPS with longer back up may be provided | Space available | Space available | Space available | As above in 2.A.i : Office shifting.. | |
| Site 1 | Site 2 | Site 3 | Site 4 | Site 5 | Site 6 | Site 7 | Site 8 | Site 9 | Site 10 | Site 11 | Site 12 | ||
| ...willingness of building owner to allow deployment of DG sets : Confirmation required | No objection | No Objection. | No space is avialable for DG set | No objection | No Objection | Own Building maintained by CPWD. | No Objection | No space for DGset; UPS with longer back up may be provided | Letter issued to Building Owner | Letter issued to Building Owner | Letter issued to Building Owner | As above in 2.A.ii. | |
| IFU's instructions dt 16-9-08 reg. revised delegation of power upto Rs.7 lakhs per building for DGsets: Requirement for re-working of cost of DG sets, if any: | No | No | No | No | No | No | No | No | No | No | No | No | |
| Non reporting of site survey by the vendor so far [for LAN implementation and thin clients only] | Reported | Reported | Reported | Reported | Reported | Reported | Reported | Reported | Reported | Reported | Reported | Reported | |
| 2.B. Review of local admin. arrangements for the LAN project ; extension of co-operation to the vendor and adherence to time schedules |
Co-operated | Co-operated | Co-operated | Co-operated | Co-operated | Co-operated | Co-operated | Co-operated | Co-operated | Co-operated | Co-operated | Co-operated | |
| 2.C. Connectivity for stand-alone central excise range offices : provision of broadband ADSL connnection. |
yes | yes | yes | yes | yes | -- | yes | Demand in queue; Efforts taken with BSNL to secure a connection at the earliest | Yes | BSNL ADSL not available; alternative source being tapped. | yes | -- | |
| Annexure 2 of DG's
letter: Redeployment of PCs I. General: Note 1, Note 2. |
Regarding, redeployment of existing PC's or conversion thereof into thin clients, the following is suggested : As it may happen with any IT consolidation process, the major and substantial change-over from paper mode may take a few years owing to phased stabilisation of software development for automated applications; in such a case, optimum use of new software application not containing old/existing data conversion, may initially meet around only 20% of the current workload or productivity. Hence, the conversion of existing hardware into thin clients with no independent storage or without the office software applications like Microsoft Office / Open Office which run on Windows platform (O/S) may put the existing paper mode proceedings that account for 80% of current workload, into deep difficulty. Hence it is suggested that by conversion of existing PC's into thin clients, the users may please be allowed to use existing windows or linux based desktop environment office applications and to store/save documents in local machines for output in printed forms. | ||||||||||||
| Annexure 2 of DG's
letter: II Formation Specific Details: |
Since thin clients are already being received in many locations (excluding Hqrs.Office), no changes are proposed in the norms set by the DG systems. | Please see modified annexure-II returned as enclosure | As said above, 19 thin clients are required as there is an Divisional S.Tax Unit. | As per norms | As per norms | As per norms | As per norms | As per norms | |||||
| Annexure 4 of DG's
letter: Issue List for Review of LAN project. |
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| 1. Site survey related issues impacting financial allocations | |||||||||||||
| i Reconfirm all details | As above. | As above. | As above. | As above. | As above. | As above. | As above. | As above. | As above. | As above. | As above. | As above. | |
| ii Confirmation of users | Confirmed. | Confirmed. | Confirmed. | Confirmed. | Confirmed. | Confirmed. | As above: 19 # | Confirmed. | 8+3 required. | Confirmed. | Confirmed. | Confirmed. | |
| iii Provision of consumables | Already covered in R.B.Estimate submitted in Sept.08, for entire commissionerate offices | ||||||||||||
| iv Provision of connectiv | Available | Available | Available | Available | Available | Available. | Available | Not Available | Available | Not Available | Available | BuildingShift | |
| Site 1 | Site 2 | Site 3 | Site 4 | Site 5 | Site 6 | Site 7 | Site 8 | Site 9 | Site 10 | Site 11 | Site 12 | ||
| 2. Building level issues | |||||||||||||
| i WAN issues | No issues. | No issues. | No issues. | No issues. | No issues. | Vide
point 2 A i (Tested WAN location requires a shift due to office
re-alignment); A/C facility available; Civil work to be done that will
disturb LAN installation. Pest control to be done. |
No issues. | No issues | NotConnected | No issues | No issues. | No issues. | |
| ii Facility for Communication room | Confirmed. | Not required. | Not required. | Not required. | Not required. | Available. | Not required. | Available. | Not required | Not required. | Not required. | ||
| iii Civil Works | No civil works | No civil works | No civil works | No civil works | No civil works | No civil works | No civil works | No civil works. | No civil works | No civil works | BuildingShift | ||
| iv Implementation of pest/rodent control | To be done | To be done | To be done | To be done | To be done | To be done | To be done | To be done. | To be done | To be done | BuildingShift | ||
| v Control of seepage | No seepage | No seepage | No seepage | No seepage | No seepage | No seepage | No seepage | No seepage | No seepage | No seepage | BuildingShift | ||
| 3. General Facilitation: | |||||||||||||
| i Co-operation to Vendor | Co-operating | Co-operating | Co-operating. | Co-operating. | Co-operating. | Co-operating | Co-operating. | Co-operating. | Co-operating. | Co-operating | Co-operating. | Co-operating. | |
| ii Facilitation for Road Permit | Confirmed. | Confirmed. | Confirmed. | Confirmed. | Confirmed. | Confirmed | Confirmed | Confirmed. | Confirmed | Confirmed. |
Confirmed. |
Confirmed. | |
| iii Interface with Custodians | Discussed | Discussed | Discussed (dispute in space for DG set ) | Discussed | Discussed | Discussed. | Discussed | Discussed. | Discussed | Discussed | Discussed | Discussed | |
| iv Arrangements for storage of equipments | Available | Available. | Available | Available | Available | NOT available; One set of server + thin client + other lan equipments ..> | Available | Available | SpaceAvailable | Space Available | Space Available | To be delivered at Divisional office, Villupuram. | |
| >>> ... may be supplied; balance may be supplied after intimation on completion of office space re-alignment; vide notes at para 2 A i | |||||||||||||
| 4. Essential Points to be noted | |||||||||||||
| i Shifting of Communication Room | Not applicable | Not applicable | Not applicable | Not applicable | Not applicable | Yes,
to be shifted; Civil work to be taken up; Nodes may supplied as per Annexure-II returned h/w. Connectivity available. |
Not Appicable | Not Applicable | Not applicable. | N.A. | N.A | Not applicable | |
| ii CivilWorks/ DamageLAN | No civil works | No Civil Works | No civil works | No civil works | No civil works | No civil works | No civil works | No civil works | No civil work | No civil work | Building Shift | ||
| iii User location: Nodes | Already finalised | Already finalised | Already finalised | Already finalised | Already finalised | As modified | As per norms | As Modified | As per norms | As per norms | As per norms | ||
| iv Provision of connectiv | Available | Available | Available | Available | Available. | Available | Not available | Available | Not Available | Available | Available | ||
COMMISSIONERATE (PY/PNY/02/E/PNY/PNY ) (HQRS.) |
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(Sorted/Arranged in the order of list sent by ADC-Systems, DGSM |
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S.No. & NAME OF THE OFFICER/SECTION [as listed in the original site survey] |
Designation |
User Type |
Room No. |
LAN Node to be provided (Y/N) |
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1 |
SARAVANAN [ COMPUTER SECTION / NIC ] |
SUPDT |
MAIL & SERVICE REQUIRMENTS |
Annexe Building G.F. |
YES |
|
2 |
ANANTHANARAYANAN [ NIC / Computer Section ] |
INSPR |
MAIL & SERVICE REQUIRMENTS |
Annexe Building G.F. |
YES |
|
4 |
VACANT POST - STATISTICS |
SUPDT |
MAIL & SERVICE REQUIRMENTS |
Existing ServerRoom |
YES |
|
9 |
VENKATARAMANA |
SUPDT |
SERVICE TAX |
Annexe Building G.F. |
YES |
|
10 |
KANNAN |
INSPR |
SERVICE TAX |
Annexe Building G.F. |
YES |
|
12 |
CALAIMANY |
SUPDT |
POLICY SECTION |
Annexe Building F.F. |
YES |
|
13 |
LATHA |
INSPR |
POLICY SECTION |
Annexe Building F.F. |
YES |
|
14 |
NARAYANAN |
INSPR |
POLICY SECTION |
Annexe Building F.F. |
YES |
|
15 |
VELAYUTHAM |
SUPDT |
AUDIT |
Annexe Building F.F. |
YES |
|
16 |
SIVARAMAN |
SUPDT |
AUDIT |
Annexe Building F.F. |
YES |
|
17 |
BALASUBRAMANIAN |
SUPDT |
AUDIT |
Annexe Building F.F. |
YES |
|
18 |
RAJA BATHAR |
SUPDT |
AUDIT |
Annexe Building F.F. |
YES |
|
19 |
CHIDAMBARASUBRAMANIAN |
SUPDT |
AUDIT |
Annexe Building F.F. |
YES |
|
21 |
FATIMA MARY |
SUPDT |
AUDIT |
Annexe Building F.F. |
YES |
|
23 |
SRINIVASA RAGHAVAN |
SUPDT |
AUDIT |
Annexe Building F.F. |
YES |
|
24 |
BALASUBRAMANIAN |
INSPR |
AUDIT |
Annexe Building F.F. |
YES |
|
26 |
CHITHABARANATHAN |
INSPR |
AUDIT |
Annexe Building F.F. |
YES |
|
28 |
RAMAKRISHNAN |
INSPR |
AUDIT |
Annexe Building F.F. |
YES |
|
29 |
KARUPPIAH |
INSPR |
AUDIT |
Annexe Building F.F. |
YES |
|
33 |
RAMESH (VIGILANCE SECTION) |
SUPDT |
MAIL & SERVICE REQUIRMENTS |
Annexe Building F.F. |
YES |
|
36 |
RAVIRAJAN |
SUPDT |
REVIEW/TRIBUNAL |
Annexe Building F.F. |
YES |
|
37 |
RAVIRAJAN |
SUPDT |
REVIEW/TRIBUNAL |
Annexe Building F.F. |
YES |
|
38 |
RAYAN |
INSPR |
REVIEW/TRIBUNAL |
Annexe Building F.F. |
YES |
|
39 |
SURESH |
INSPR |
REVIEW/TRIBUNAL |
Annexe Building F.F. |
YES |
|
42 |
MOHAN |
SUPDT |
DRAWBACK SECTION |
Annexe Building Basement |
YES |
|
43 |
PRADEEPA |
INSPR |
DRAWBACK SECTION |
Annexe Building Basement |
YES |
|
44 |
PONNUSAMY |
SUPDT |
ADJUDICATION |
Annexe Building Basement |
YES |
|
45 |
RANGANATHAN |
SUPDT |
ADJUDICATION |
Annexe Building Basement |
YES |
|
46 |
PANNEERSELVAM |
INSPR |
ADJUDICATION |
Annexe Building Basement |
YES |
|
48 |
ANANDAKRISHNAN |
INSPR |
ADJUDICATION |
Annexe Building Basement |
YES |
|
49 |
NEDOUMARAN |
SUPDT |
PREVENTIVE UNIT |
Annexe Building G.F. |
YES |
|
51 |
LEO ANGEL RAJA |
INSPR |
PREVENTIVE UNIT |
Annexe Building G.F. |
YES |
|
52 |
NITIN PRAKASH |
INSPR |
PREVENTIVE UNIT |
Annexe Building G.F. |
YES |
|
53 |
THIRU NAVUKARASU |
INSPR |
PREVENTIVE UNIT |
Annexe Building G.F. |
YES |
|
55 |
SUBRAMANIAM / CAO SECTION |
CAO |
MAIL & SERVICE REQUIRMENTS |
Annexe Building G.F. |
YES |
|
69 |
VACANT POST |
JOINT COMM -P&V |
COMMISSIONERATE |
Main (Round) Building G F |
YES |
|
70 |
K.M. NAGARAJAN |
JOINT COMM-PREV |
COMMISSIONERATE |
Main (Round) Building F F |
YES |
|
71 |
SREELA GHOSH |
COMMISSIONER |
COMMISSIONERATE |
Main (Round) Building F F |
YES |
|
72 |
RAJAGOPALAN |
ASST.COMMR |
PREVENTIVE |
Annexe Building G.F. |
YES |
|
73 |
HAJA MOHIDEEN, M |
DY.COMMR |
AUDIT |
Annexe Building G.F. |
YES |
|
74 |
JAYARAMAN,M |
DY. COMMR |
LEGAL |
Annexe Building G.F. |
YES |
| 75 | CONFERENCE ROOM | MAIL & SERVICE REQUIRMENTS | Main (Round) Bldg I floor | YES | |
| 76 | FACILITATION COUNTER | MAIL & SERVICE REQUIRMENTS | Main (Round) Bldg ground floor | YES | |
| 77 | FACILITATION COUNTER | MAIL & SERVICE REQUIRMENTS | Main (Round) Bldg ground floor | YES | |
| 78 | VIJAYALAKSHMI | A.O.-H | MAIL & SERVICE REQUIRMENTS | Main (Round) Bldg I floor | YES |
|
79 |
SUPDT AT CHENNAI LEGAL @ (Other Commtt.) |
SUPDT |
MAIL & SERVICE REQUIRMENTS |
@ CHENNAI |
YES @ |
|
|
TOTAL |
|
Total |
46 |
|
|
|
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|
XXXXX XXXXX |
THIN CLIENTS NOT ALLOWED FOR: |
XXXXX XXXXX |
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|
3 |
RAMANI |
INSPR |
COMPUTER SECTION |
X |
NO |
|
5 |
AVAVA PRASAD |
INSPR |
STATISTICS |
X |
NO |
|
6 |
GOPALAKRISHNAN |
INSPR |
STATISTICS |
X |
NO |
|
7 |
UTHIRAPATHI |
SUPDT |
PRO UNIT |
X |
NO |
|
8 |
VENKADESH |
INSPR |
PRO UNIT |
X |
NO |
|
11 |
GOMATHI |
INSPR |
SERVICE TAX |
X |
NO |
|
20 |
TAMILVAZVANAN |
SUPDT |
AUDIT SECTION |
X |
NO |
|
22 |
SRIVIDHYA |
SUPDT |
AUDIT SECTION |
X |
NO |
|
25 |
CHITRA |
INSPR |
AUDIT SECTION |
X |
NO |
|
27 |
SENTHIL KUMAR |
INSPR |
AUDIT SECTION |
X |
NO |
|
30 |
VELKUMAR |
INSPR |
AUDIT SECTION |
X |
NO |
|
31 |
SANKAR |
INSPR |
AUDIT SECTION |
X |
NO |
|
32 |
PUSHKALA |
DOS |
AUDIT SECTION |
X |
NO |
|
34 |
BHUVANESWARI |
INSPR |
VIGILANCE |
X |
NO |
|
35 |
GOMATHI |
STA |
VIGILANCE |
X |
NO |
|
40 |
UMASHANKAR |
INSPR |
LEGAL/REVIEW |
X |
NO |
|
41 |
MURALIDHAR |
INSPR |
LEGAL/REVIEW |
X |
NO |
|
47 |
RAGHURAMAN |
INSPR |
ADJUDICATION |
X |
NO |
|
50 |
CALEB ARUMAIRAJ |
INSPR |
PREVENTIVE UNIT |
X |
NO |
|
54 |
THIAGARAJAN |
INSPR |
PREVENTIVE UNIT |
X |
NO |
|
56 |
PADMANABHAN |
DOS |
CAO SECTION |
X |
NO |
|
57 |
SIVASANKAR |
TAX ASST. |
CAO SECTION |
X |
NO |
|
58 |
KALAIVARATHAN |
TAX ASST. |
CAO SECTION |
X |
NO |
|
59 |
VACCANT |
TAX ASST. |
CAO SECTION |
X |
NO |
|
60 |
SATHYA |
PA |
COMM UNIT |
X |
NO |
|
61 |
ELANGOVAN |
TAX ASST |
ADMIN |
X |
NO |
|
62 |
DEVARAJ |
LDC |
ADMIN |
X |
NO |
|
63 |
SIVAKUMAR |
TAX ASST |
CASHIER |
X |
NO |
|
64 |
JOHNSY |
TAX ASST |
ESTABLISHMENT |
X |
NO |
|
65 |
JEEVARAJAN |
DOS |
ACCOUNTS SECTION |
X |
NO |
|
66 |
KRUBAI MARY |
STA |
ACCOUNTS SECTION |
X |
NO |
|
67 |
PUGAZHENDI |
TAX ASST |
ACCOUNTS SECTION |
X |
NO |
|
68 |
NATARAJAN |
TAX ASST |
ACCOUNTS SECTION |
X |
NO |
|
|
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