Phone:0413-2225476,4201374
Web: www.pondycentralexcise.gov.in
E-mail: pondiche@excise.nic.in
Office of The Commissioner of Central Excise
Pondicherry Commissionerate
Goubert Avenue, Beach Road, PONDICHERRY-605001
C.No.
1/1/A/2008
-Comp.
Date:10-06-2008
VERY IMPORTANT
Sub: C.Ex. Core Workflow by Electronic Mode -CBEC local area network (LAN) Project.
Please find enclosed letter in FNo.IV(24)/10/2008-Systems dt. 13-5-08 received from DG Systems & Data Management through Chief Commissioner's letter in CNo.IV/11/30/2008-Stats dt. 16-5-08 for necessary action at your end as a nodal officer of your office building/formation.
A gist of the above said 9-page letter and their annexures are given below for facilitating the understanding of the project and your requirement for proper implementation. All details are cross-referred to the paragraphs SNo. of the DG's letter.
4.a Site Survey by vendor will identify or capture details of:
a. existing infrastructure and requirement for setting up LAN;
b. drawing in of "as-is" data for each office infrastructure;
c. cable routing path and location of UPS/DGset, etc.;
d. electrical layout diagrams
e. identification of site related deficiencies.
f. permissions for installation of software.
4.b Nodal Officers appointed :
Different (other than already existing) nodal officers may be appointed by Commr.
4.c Responsibility of Nodal officers:
Understanding of scope, purpose and objective of site survey exercise.
4.c.i Facilitating of meetings between common facilities resourced like custodian of single/multioffice buiding, identifying cable, power requirements, locations, etc.
4.c.ii Capturing information on No. of users who will be using ACES work-flow and their functions (vide site survey format)
4.c.iii Seating arrangements of the officers over the electrical and LAN cabling - needing careful planning and changes in cabling line not permitted later. Location of Communication room with restricted access vis-a-vis Utility room (scanning & printing) with free access to be monitored by officer in charge.
4.c.iv Providing building lay-out and seating of officers ; changes if any required to be discussed during the site survey.
4.c.v Allowing inventory of the infrastructure to be taken up by the vendor. Inventory to be precise and assessed for its usability in the new environment and make indent for fresh requirement
4.d Signing off the site survey report and acknowledging deficiencies and accepting responsibilities for correcting within the purview of the officer.
4.e List of officers and their roles in core work flow to be finalized for each location so as to permit that much quantity of nodes and LAN points.
4.f Independent of the new core work flow and the infrastructure used therein, all the current activities and infrastructure to continue. Shifting of offices, locations, merging, etc.,that would affect provision of new infrastructure to be decided before supply of infrastructure and changes if any required will not be permitted till one year after automation.
Range Offices not located in the same building as of Division: No LAN cabling or switches will be provided and they will be connected thro broadband (viz. Commissioners) and not to form part of the project. Cost will be borne by the Commissionerates.
Annexure-A
Scope of LAN project : Equipments & thier usage etc.
Parts of infrastructure and their functional role in day-to-day work is explained. They need to be understood and accordingly the Site Survey report will be prepared by the Vendor for countersignature by the Nodal officer. Inter alia, specific attention to items of points on UPS, LAN & Electrical cabling, IT Asset Inventory Collection Redeploying existing..., Utility Area may be given.
Site Survey Report
All the table formats given in the site survey report may be thoroughly understood as to thier functions , importance and locations and details may be filled in and countersigned by the Nodal officers. Assistance in this regard may be taken from the Hqrs. computer section.
Encl: as above.
Sd/-
[G. GANDHI DOSS]
JOINT COMMISSIONER-P&V
To: All Nodal Officers in charge of Commtt./Divisional office buildings.